Be mindful of the potential hazards with an increasingly online-only landscape
As news continues to break, it becomes more and more apparent that the COVID-19 pandemic will have a lasting effect on our industry. While it’s critical that we learn to adapt amidst the crisis, it’s also imperative that we be mindful of the potential hazards that can come with shifting into an increasingly online-only landscape. Here are some of the things to watch out for as we navigate through this difficult time.
Increase in Wire Fraud and Phishing
There is no way to avoid electronic communications throughout this pandemic. Be vigilant against phishing emails, incorrect email addresses, slightly off signature blocks and dated lingo, and emails coming in at odd hours (implying the fraudster may be abroad). Always call a verified telephone number to confirm changes to wire instructions. Click on this link for more information on what to watch out for.
TIP: Have a plan in place – meet with your IT department, and talk to your insurance agent to see how you can protect yourself against these scams.
Fraud & Forgery
Unfortunately, tumultuous times often only embolden fraudsters further. That’s why it’s important now, more than ever, to treat remote closings with the same care and caution as mail-away closings. Here are some red flags common to fraud and forgery claims: (1) the property is a part of a “flip” transaction; (2) the property is vacant land; (3) the deed to the seller is a recently recorded quit claim deed. Click on this link for more red flags.
Powers of Attorney
Powers of Attorney (POA) are ripe for fraud. Carefully examine the powers that are granted in any POA, and confirm that the POA was given freely and purposefully for the intent for which it will be used. Require a fresh POA if the POA presented is more than six months old. If you have reason to question the capacity of the principal, or have questions about the validity of the POA, contact your local Alliant National underwriter for approval before proceeding.
TIP: If your state allows the use of remote online notarization (RON) technology and the county recorder will accept electronically signed instruments for recording, recommend using RON so the principal can sign the required documents instead of appointing an attorney-in-fact.
Undue Influence and Duress on the Elderly
With COVID-19 threatening the elderly more than any other demographic, we have a responsibility to ensure we’re mindful of any potential undue influence or duress from unscrupulous heirs or caregivers. If the person holding title is elderly or is sick, be sure to dig in further before agreeing to conduct the closing.
Hard Money Lenders
Hard money lenders aren’t regulated by state or federal law. Generally, hard money lenders do not collect loan applications or otherwise vet their borrowers. This practice creates a higher potential for fraud by third parties posing as legitimate borrowers. If something feels off, it probably is. For more information on what to look for with these transactions, click on this link.
Note: Seller-financed purchased money loans are not considered hard money lenders.
Crime Watch Program We take the safety of our clientele very seriously. Because of that, Alliant National offers a $1000 reward to any agent who helps identify and prevent a forgery or scam. Be sure to contact the hotline to report anything that may feel like fraudulent activity. To submit a claim for a reward, click here: https://alliantnational.com/title-claims/crime-watch-program/.
Being mindful, being aware and noting odd happenings in our digital lives can help stop these fraudulent maneuvers.
Every day, as consumers and as business people, we are confronted with obvious and often not-so-obvious attempts to steal our information, our identity and our money. Scammers have been particularly busy in recent weeks as businesses and individuals shift their activities online in response to the COVID-19 outbreak.
We are not powerless against these criminals. Being mindful, being aware and noting odd happenings in our digital lives can help stop these fraudulent maneuvers.
Here are six tips for staying safe.
1) Online purchases should be made with PayPal or with a credit card. The reason is that debit cards take the money immediately. If fraud is in progress, the delay of a credit card transaction affords the card holder a better opportunity to catch the fraud and get it corrected.
2) If it looks odd, it likely is. Sometimes, something doesn’t look or feel right. While many shoppers stick to large, legitimate shopping sites like Amazon or Barnes & Noble, shoppers also seek deals. Unfamiliar web sites or mom-and-pop sites have become adept at mimicking their supersized competitors.
See an odd “o” in Amazon that looks like a zero? Don’t buy from it. Does the eBay purchase you’re about to make have a legitimate looking url? Double check it. Make sure it’s not a fake or altered web site; pop around online and be sure the purchase comes from the authentic retailer.
3) Go slowly when responding to or clicking through eNewsletters. A sophisticated and effective way scammers can get buyers’ money is by building authentic looking eNewsletters that provide click-thrus for purchasing or for personal information confirmation. One real-life scenario involved a well-known university credit union that sends out eNewsletters regularly.
One day, the eNewsletter showed up in members’ inboxes. The eNewsletter asked the recipient to confirm their name, social security number, address and phone. When the recipient complied and clicked, “done,” all that information went to a database controlled by scammers. The bogus eNews was so well designed, it was virtually impossible to know it was fake.
4) Create new passwords and do it often. Create different passwords for different web sites and make a habit of changing them regularly. Make the passwords sophisticated. If eight or more characters are required for the password, you might consider taking the extra time to make a 16-character password that makes use of supported combinations and special characters (i.e, #,S,<, numbers and letters). There are apps that help keep passwords organized and stored. Use one.
5) Enable fraud protection. The good news is that when fraud is detected, reputable companies help make it right. The credit union fraud caused the card owner to incur over $500 in unauthorized charges. The card holder had all the money put back into her account. Enable fraud protection on all credit cards. Most banks that hold credit cards will work with the cardholder to identify the fraud and reimburse the charges. Fraud protection makes the correction easier to catch and quicker to remedy.
6) Beware of phone scams. Fraudsters are becoming more sophisticated every day in order to get you to hand over your personal information over the phone. This is true not only with voice calls, but with text messages, and smartphone apps as well.
Generally speaking, if you get a request for personal information via your phone and you did not initiate the request, chances are the request is fraudulent.
This is especially true for scam calls purportedly coming from the IRS. The IRS will always notify you by mail first if there are any issues. Then and only then will they communicate using other means to resolve the issue in question, and that is usually only when you initiate the communication with them in response to a letter you may have received.
We break down a complicated process by describing the five main components of the Digital Closing Process.
Remote Online Notarization (RON) started making headlines
several years ago but was slow to catch on because, frankly, it didn’t really seem
necessary. Then, we could all gather in the closing office and sign with paper
and pen, and the technology was new and a little scary. It was like a “big
black box.” Few understood how the technology worked, and most approached RON as
a convenience for the few people who perhaps couldn’t easily get to the closing
office. Articles were written, webinars were presented, legislation moved
forward piecemeal, but since RON was considered only a “nice to have” option,
there was no widespread incentive to embrace it. It would be understood and
adopted over time.
Well, “TIMES” HAVE CHANGED!
We are NOW in the
midst of a national pandemic. States are issuing “shelter in place” orders; the
federal government is urging people to stay at home; and we’re afraid of getting
too close to one another lest we expose ourselves or someone else to the COVID-19
virus. The nation is at home and unable to conduct business as usual.
The real estate, title, and financial industries are a
cornerstone of our economy. Our businesses are essential to our country’s entire
system of trade, exchange, and consumption of resources. So how do we continue with
our business without the need for physical contact? In states where we can, one
way is to turn to RON, which enables us to conduct closings remotely. Consumers
can go online and execute documents electronically while the closer and notary
are located elsewhere.
Many states have recognized RON’s potential as a solution
and enacted legislation. There is currently extensive, ongoing efforts to
legalize RON across the nation through federal legislation. However, legalizing
RON is not enough because RON requires the efforts of many stakeholders to be
successful. We all have to work together and be “on the same page.” Do you know
what happens before or after you do your part in the Digital Closing Process?
Alliant National’s new Components of a Digital Closing
series was created to give people a common understanding of both in-person
electronic closings and remote digital closings facilitated by RON. We produced
this series of handbooks to demystify the process – eliminate that “black box” –
and provide readers with the “big picture” of how it all works. There are a lot
of moving pieces and a lot of players who must come together (hence the
“eCollaboration” component of the series) to create the infrastructure needed
for the successful adoption and implementation of Digital Closings. Our series
of handbooks shows how the Digital Closing Process works from beginning to end.
To break down a complicated process, we’ve described five
main components of the Digital Closing Process in these series of articles as:
- eSign = electronic signing or electronic
- eNotary = electronic notary or electronic
- eRecording = electronic recording
- eVault/eNote = electronic vault and electronic
- eCollaboration = electronic collaboration
It all begins with eSign and expands from there. The advent
of recognizing an electronic signature as legally enforceable led to electronic
notarization – after all, an electronic notary (and the principals and
witnesses) must be able to electronically sign documents. Then, that
electronically executed and notarized digital deed, mortgage or deed of trust
must be recorded in the public records, so electronic recording (or the
acceptance of “papering out” as discussed in the article on eRecording) must be
available, or all is for naught! And what about the electronic note? Well,
there is a system set up to facilitate the creation, transfer and sale of
eNotes through the use of an electronic vault.
Within each article, we explain what the component is or does;
we discuss its history or describe its legal evolution; we provide links to
other articles or resources on the subject; and we provide a technological
The current health crisis presents many challenges for our
industry, but it also represents a unique opportunity to implement technologies
that will ultimately make the real estate transaction safer and more efficient
than it has been in the past.
It is our hope that you will find Alliant National’s Components of a Digital Closing series
be a comprehensive, ready reference as the industry transitions toward the
digital closing environment.
Quickly find information for the areas where you operate using Alliant National’s helpful table of state websites.
title associations and departments of insurance are disseminating information,
updates and guidance amid the COVID-19 outbreak. Alliant National has built a
helpful table of state websites so you can quickly find information for the
areas where you operate.
instance, the Florida Land Title Association’s new COVID-19 page includes a
wide range of information including links to U.S. Small Business Administration
disaster assistance resources, tips for safe closings, a list of basic state requirements
for becoming a Florida remote online notary (RON) and a sample list of RON
associations and departments of insurance are adding new information pages all
the time, so feel free to bookmark our list and check back for updates.
More information is available on Alliant National’s
Video solutions throughout the buying process may become the new normal.
With every industry finding itself in triage mode amidst the
current COVID-19 pandemic, it can be difficult finding ways to keep our
collective heads above water. Though the home buying process typically starts
online for most consumers, real estate is still one of the most hands-on,
face-to-face markets out there. While it has been reclassified
as essential, agents still have a responsibility to themselves and our
clients to remove as many touches as possible as we collectively navigate the
This has resulted in agents across the country getting
creative in the way they show homes. Small steps like ensuring all interior
doors are open and scheduling time slots for viewings rather than allowing for
an open house can help mitigate potential exposure in a big way.
It’s also important to remember that while this pandemic
the way it shapes our industry might be.
Sara Walsh, an agent from Ohio, suspects that things like FaceTime tours
and other video solutions throughout the buying process may become the new
normal for clients who either can’t or don’t wish to come to live viewings.
You can check out Alliant National’s COVID-19
Resource Page for more information on how you can keep your closings safe
and your business moving forward during these tumultuous times.