FTC Complying with the Safeguards Rule

FTC updates Safeguards Rule: here’s your overview

The Federal Trade Commission (FTC) is updating a key data security rule, and the changes will place new compliance requirements on nonbank financial institutions including title, escrow and settlement agents. Among other things, the Safeguards Rule amendments finalized October 27 will require covered institutions to beef up their information security programs (ISPs). The changes are a response to widespread data breaches and attacks that have caused significant consumer harm in recent years, the FTC said.

Before surveying the changes, it may be helpful to review the state and federal compliance framework of which the Safeguards Rule is an important element.

GLBA, state law and the Safeguards Rule

The 1999 Gramm-Leach-Bliley Act (GLBA), codified as amended at 15 U.S.C. Chapter 94: Privacy, establishes basic privacy standards for “financial institutions,” including title insurers, title agents, and settlement/escrow agents. Unique in their role as third-party vendors to lenders, real estate settlement service providers also have a separate obligation to comply with the GLBA on behalf of the obligations owed by their lenders.

As long as states afford consumers the same or greater protection as GLBA, they can enact their own privacy laws, and they have all done so to different degrees and standards. Asserting their own authority, many states have privacy laws that substantially mirror GLBA, while others have their own, distinctive laws; and still others simply point to GLBA and mandate compliance with it. 

Typically, state privacy laws and the federal GLBA overlap in the following general categories of privacy protections:

  1. Disclosure Protections consisting of a privacy notice, “Opt Out” or “Disclosure Authorization” notice, and limits on what types of disclosures of Nonpublic Personal Information (NPI) may be made by a nonaffiliated third party who receives the information from a “financial institution”;
  • Security Protections consisting of a written security program, including administrative, technical and physical safeguards;
  • Security Breach Notification Requirements consisting of laws requiring a business to send out notice of any improper disclosure of NPI in its possession or control. 

The FTC’s Safeguards Rule (16 CFR Part 314) is one of the federal regulations that implements the GLBA by requiring a written security program; the FTC offers guidance on its website regarding compliance with the “Safeguards Rule.”  The rule provides “elements” in 16 CFR 314.4 to develop, implement, and maintain the Information Security Program (ISP), including risk assessment, management and control, oversight of service providers, evaluation and adjustment. 

Rule changes

On October 27, 2021, the FTC issued a news release announcing that the agency was updating the Safeguards Rule to provide better protection against breaches and cyberattacks; it includes a link to the Final Rule containing the amendments (beginning on page 123) and the proposed text of what you can expect to see upon publication in the Federal Register.   

In recent days, there have been numerous newsletters and blog articles buzzing about the final rule’s new requirements. Davis Wright Tremain LLP has a particularly good blog that summarizes the key requirements of the final rule.

There is a lot to talk about, and while the amended final rule is much more prescriptive in its approach, it is also drafted to provide flexibility and clarity. In particular there are helpful suggestions and information about alternative security options for small businesses who may qualify for limited exemptions discussed above. It also makes it clear that the ISP is intended to protect information in both its digital and physical forms. 

The final rule contains tons of commentary, including discussion regarding stakeholder input and the commission’s rationale behind its final decisions. Some noteworthy highlights, as abbreviated, are:

  • designating a single, Qualified Individual as responsible for overseeing, implementing, and enforcing the ISP;
  • base the ISP on a written risk assessment which includes specific criteria described in the amendment;
  • designing and implementing safeguards, including:
    • access controls;
    • system inventory (i.e. knowing where the data is kept, and how everything is connected);
    • encryption;
    • secure development practices for in-house developed applications, and security assessments for externally developed applications (reference applications involving customer information);
    • multi-factor authentication; 
    • disposing of customer information which hasn’t been used for two years (unless required for a legitimate business purpose);
    • periodically reviewing record retention policies to minimize unnecessary retention of information;
    • change management procedures;
    • monitoring and logging user activity;
  • biannual vulnerability testing on information systems, and additional assessments when there is an elevated risk of new vulnerabilities (e.g. when there are material changes to operations or business arrangements, and those changes will have a material impact on the ISP);
  • implementing policies and procedures – which include training, updating, and verification requirements –  and ensuring qualified personnel are available to enact the ISP;
  • overseeing service providers, requiring them by contract to implement and maintain appropriate safeguards;
  • evaluate and adjust the ISP due to circumstances which may have a material impact upon it;
  • establish a written incident response plan which addresses specific areas described in the amendment;
  • required regular reporting, in writing, by the Qualified Individual – at least annually – to the board of directors, or to a senior officer (when there is no board of directors) responsible for the ISP, concerning 1) the overall status of the ISP and its compliance with the final rule; and 2) material matters related to the ISP; and
  • exemptions for financial institutions which handle the information of fewer than 5,000 customers, from the requirements of (referring to sections of 16 CFR Part 314, as amended by the final rule):
    • 314.4(b)(1) – a written risk assessment
    • 314.4(d)(2) – continuous monitoring or annual penetration testing and biannual vulnerability assessment
    • 314.4(h) – a written incident response plan
    • 314.4(i) – an annual report by the Qualified Individual

Effective dates

The anticipated date of publication in the Federal Register is not yet known, but that date will control the effective date(s) of the amendments. The effective date is one year after the publication for the following amendment provisions (referring to sections of 16 CFR Part 314, as amended by the final rule):

  • 314.4(a) – appointment of a qualified individual
  • 314.4(b)(1) – conducting a written risk assessment
  • 314.4(c)(1)-(8) new elements of the ISP
  • 314.4(d)(2) – continuous monitoring or annual penetration testing and biannual vulnerability assessment
  • 314.4(e) – training for personnel
  • 314.4(f)(3) – periodic assessment of service providers
  • 314.4(h) – a written incident response plan
  • 314.4(i) – annual written reports from the qualified individual

The remainder of the final rule’s amendments are effective 30 days after publication in the Federal Register.

This article is for informational purposes and does not contain or convey legal advice. Any opinions, or perceived opinions, are strictly those of the authors and should not be construed as legal advice or a legal opinion. Consultation with an attorney for specific advice based upon the reader’s situation is recommended.

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Cloudstar Outage: We’re Here to Help

AGENCY ALERT

Over the weekend, cloud-hosting and data security provider Cloudstar fell victim to a sophisticated ransomware attack. Alliant National was not impacted, however the attack has affected many agents across the country.

As a valued partner of Alliant National please know that we will make every effort to assist you and your agency if you have been impacted by this ransomware attack. During this challenging time, we are being as pro-active as possible by contacting customers and offering assistance.

Major title software vendors including Qualia, RamQuest, and SoftPro are offering hosting services to those affected by the Cloudstar attack, and there are other third-party vendors that may be able to help as well.

We have provided Alliant National forms packages to the major escrow software providers so they can be loaded quickly and easily into your environment if needed. The National Operations Center of Alliant National is on standby should you need assistance issuing individual Closing Protection Letters outside of your operating environment. We have our agency teams standing by to help you find a closing solution should you need a closing done to mitigate your reputational risk. In short, if you have a need, please reach out today to your Alliant National contact.

Please know that Alliant National will do anything possible to assist you and your agency if you are affected by this attack.

Additional information about this industry wide outage can be found here.

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Remote Online Notarization (RON) Update

The Future is Here; Let’s Embrace It

The adoption and implementation of remote online notarization (RON) received a tremendous boost during the COVID-19 pandemic. Buyers, sellers and title agents are looking to close transactions in the safest way possible. According to the American Land Title Association (ALTA), “Forty-eight states and the District of Columbia have either passed a RON law or issued an executive order pertaining to remotely notarizing documents. Some have done both.”

In December of 2020, ALTA reported that RON use had increased 547 percent during the year compared to 2019. If you are a “Star Trek” fan, the lightning-fast adoption of RON – as well as alternative remote closing methods such as Remote Ink-Signed Notarization (RIN) – has felt like the title industry has gone from cruising to warp speed in a nanosecond. It can even feel tempting to utter one of the show’s classic lines like “Beam me up, Scotty!” when thinking about such transformative change.

But let us back up a bit. As the automobile was invented and became a commonplace form of transportation, society built an accompanying infrastructure – including roads, highways, bridges and tunnels. The same is needed for RON. However, it takes time to develop secure and accessible technology that everyone can use. It requires effort to garner the acceptance of the county recorders who must be ready, willing and able to record native electronic instruments. Creating uniform laws to ensure interstate legal recognition and consumer confidence is also no easy matter.

Properly building out RON infrastructure necessitates the continuous collaboration of numerous parties, including individuals, industries and organizations. For example, MISMO, the Mortgage Industry Standards Maintenance Organization, has been working on standards concerning credential analysis, borrower identification, audio-visual requirements (including the recording of the electronic notarization process) and audit trails. PRIA, the Property Record Industry Association, has been developing national standards and best practices for the land records industry. ALTA and the Mortgage Bankers Association (MBA) have also joined forces to establish model RON legislation. Finally, there are numerous other stakeholders not identified here who have, and are, tirelessly working to enable the requisite RON infrastructure.

Currently, the federal Senate bill (SB) 3533, the Securing and Enabling Commerce Using Remote and Electronic Notarization Act of 2020 (otherwise known as the SECURE Notarization Act), is pending. If passed in 2021, the SECURE Notarization Act will permit RON across the nation and provide for minimum standards and interstate recognition. To track the progress of the SECURE Notarization Act, click on the link provided for SB 3533

Another good resource for tracking the evolution of RON is the DLA Piper financial services alert, which is constantly updated. You can also subscribe to their mailing list to receive alerts via email.

During this time of rapid transition, it is important to keep abreast of the latest RON developments, to “boldly go” forth and not end up like another classic science fiction show: “Lost in Space.”

The future is here; let’s embrace it!

Patrick Hagler Receives the 2020 Philanthropy Award October Research at NS3

BRAVO!

Patrick Hagler Receives the October Research 2020 Philanthropy Award at NS3.

Denver, Colo. – (Sept. 2, 2020) Patrick Hagler, State Council-Georgia, Alliant National Title Insurance Co., has received the 2020 Philanthropy Award from October Research, LLC. The award was presented today at the 2020 National Settlement Services Summit (NS3).

The Philanthropy Award honors professionals in the title, underwriting, lending and settlement services industries for exemplary accomplishment in the area of philanthropy.

“It’s an honor to recognize Patrick Hagler for his philanthropic work outside of the office,” October Research CEO and Publisher Erica Meyer said. “We were impressed at his dedication in helping the homeless, specifically the youth, in his community.”

Currently, Hagler runs a non-profit called Loving Hands of Hope, which focuses on providing homeless teens and young adults with essential items such as clothing and hygiene kits. He is a long-time supporter of Lost and Found Youth Atlanta, an organization that facilitates counseling and other services for homeless young adults. He also volunteers with their 24-hour hotline that helps children find places to sleep and access to hot meals.

Other non-profit work includes volunteering at the Dr. Anise Mabry Foundation’s diploma program, Chris 180, the Leukemia and Lymphoma Society and Backpack in the Park. Lastly, Hagler is a Toy Party volunteer for the Kid in All of Us organization.

Receiving this award is incredibly meaningful to me,” says Hagler, commenting on the accolade. “I was deeply affected when I started doing this work five years ago. You see people who are just looking for a little bit of compassion. Devoting some of my time to spreading warmth, love and hope is the least I can do, and I am humbled to have that work acknowledged by October Research and others in my field.”

Read More About Loving Hands of Hope.

About NS3

NS3brings together more than 700 professionals from across the country for an educational experience unlike any other. For three days a roster of expert speakers and noted industry veterans share their experience with their partners across the real estate transaction.

NS3 2020 offers multiple educational tracks focused on innovation, compliance and cybersecurity. Attendees return year after year to earn CE/CLE credits, learn about the latest strategies to advance their businesses and to stay current on regulatory developments.

Alliant National distinguishes itself from competitors by combining strong underwriting capability with independent agents’ in-depth knowledge of local markets. The result is a nationwide network with deep roots in local communities, and a wealth of expertise that is flexible, nuanced, and continuously growing.

Visit alliantnational.com for additional information.

MEDIA INQUIRIES

Cathie Beck
Capital City Public Relation
e : cathie@capitalcitypr.com
p : 303-241-0805

ABOUT ALLIANT NATIONAL TITLE INSURANCE COMPANY

The Independent Underwriter for The Independent Agent® – Alliant National believes in empowering people to thrive.

The company protects the dreams of property owners with secure title insurance and partners with 500+ trusted independent title agents as a licensed underwriter in 25 states and the District of Columbia, with annual revenues exceeding $126 million.

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Self-fulfilling prophecy?

One expert says fear of a recession could lead to one.

Increasing anxieties over a recession could be the cause of the next recession, according to Analyticom President Dan Geller, developer of the theory of money anxiety.

Geller’s theory explains that an increase in money anxiety can lower consumer confidence and cause a recession by reducing consumer consumption by just 5%. Since consumer consumption makes up about 70% of gross domestic product, a 5% reduction in spending equals 3.5% of GDP, which is greater than the projected GDP for 2019.

In July 2019, the Money Anxiety Index was flat at 44, the same as June, but slightly higher than May’s 42.7 points. While these figures are relatively low and don’t point to an immediate recession, Geller explained that the constant hype about a recession could increase the level of money anxiety.

“An example of how recession hype can increase peoples’ perceived anxiety and reduce their confidence in the economy can be seen in the preliminary August figures of the Michigan Survey of Consumer Sentiment,” Geller explained. “The August index decreased 6.4% from the previous month indicating that the level of consumer confidence in the economy dropped in the first couple weeks of August.”

“Since the Michigan index is based on what people think about the economy, in the form of a questionnaire, it is highly likely that the recent recession hype influenced the respondents’ confidence about the economy,” he explained.

Nearly half of experts surveyed by Zillow back in 2018 said they expect the next recession to begin sometime in 2020, according to the company’s Home Price Expectations Survey, a quarterly survey of more than 100 real estate experts and economists.

Since then, the talk surrounding recession has only increased as more and more experts begin to predict a recession by late 2019 or early 2020.

There were several dire warnings this week about the economic dangers posed by President Donald Trump’s ramped-up trade war with China.

“On a scale of 1-10, it’s an 11,” Cowen Managing Director Chris Krueger said in a note to investors, describing the economic ramifications of the trade war. 

In July, Zillow’s panel of more than 100 housing experts and economists said the next recession is expected to hit in 2020. A few even said it may begin later in 2019, while another substantial portion predict that a recession will occur in 2021. But unlike last time, the housing market won’t be the cause.

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