The Basics of Digital Organization
Take charge of your devices and accounts to get your digital house in order.
We have all been there at some point: Your desktop has become a cluttered mess. Your computer is overrun with outdated or unnecessary software. Even your update notifications have become unmanageable.
If you can relate to this, it is probably time to better organize your digital presence. By taking advantage of the following steps, you will instill your digital life with a greater sense of control and order, lowering your anxiety and maximizing your productivity as a result.
The Power of Folders
The first thing to do is to tackle your cluttered desktop. Start by setting a hard limit on top-level folders and then stick to that limit for each tier of your digital folder tree. Pick a number large enough to accurately encompass the various ways in which you use your device but small enough to instill your machine with a sense of order. More than likely, this number will need to be larger than five, but you should strive to keep your final number under ten. Like any goal, the numerical limit you select should force discipline but ultimately remain feasible.
For this blog, we will use the number seven, splitting the difference. Begin by establishing your top-level system of seven folders on your desktop. Think about how you can segment the different materials on your computer in the most generalized way possible. Perhaps consider a file for photos, a file for client documents, a file for any personal items and so on. After that, navigate inside each folder and once again create no more than seven sub-folders to further organize all files that you have lumped together into your top-level folders. Repeat this step for as many levels as you need.
Throw Out and Back-Up
Perhaps the most satisfying step in any organizing project is throwing out items you no longer need. First off, empty your recycling bin. Then ask some hard questions about each file you have. Is this something you need on your hard drive? Are you holding onto it for any legitimate purpose – whether it is professional, personal or even sentimental? The trick is to balance scrutiny and regret. Throw out everything you can, but if you have doubts about an item, keep it. Just make sure it is properly filed away in your newly-established folder system.
You can also assess your software programs and internet browsers. Uninstall any programs you no longer use to free up space on your machine. Delete your browser’s cookies and temporary files. You can also deploy a disk cleaning software application, but be sure to select one with good reviews.
After you have arranged your files and deleted as much as you can, backup everything that remains on your machine. There are several approaches you can take here. You can store your data on the Cloud with end-to-end encryption. You could save it to an external hard drive. You could even burn your data to a CD. Fortunately, mobile devices already support automatic data backups, and there are numerous software options out there that are cost-effective and relatively easy to use.
Enable Alerts and Updates
To ensure that you are staying organized in your digital life, you should enable automatic software updates. The endless update notifications we receive these days can be annoying and cumbersome – but the updating process is an incredibly important step to ensuring your online security. By implementing automatic updates, you will kill two birds with one stone. You will reduce the amount of manual updating you have to do and likely cut down on the volume of notifications you receive.
Tracking activity in your important digital accounts is another key piece of digital organization. You should consider activating alerts on your banking accounts in particular. Many banks offer a wide range of alert services that can help you manage your money. From low balance and unusual purchase alerts to notifications about large ATM withdrawals, it makes a lot of sense to take advantage of these free services.
These days, we all spend a considerable portion of our time online conducting large amounts of personal and professional business. Understandably, our devices can get disorganized. But by following these steps, you can reduce clutter, streamline processes and finally reclaim a measure of control over your digital life.
Tags: IT tip